configuration control board CCB Glossary

Configuration management (CM) is a process of identifying, tracking, and controlling changes to the configuration items (CIs) that make up a system or product. A configuration control board (CCB) is a group of stakeholders that reviews and approves proposed changes to the CIs, ensuring that they are aligned with the project objectives, https://www.globalcloudteam.com/ requirements, and standards. CCB meetings and reviews are essential for effective CM, but they can also be challenging, time-consuming, and prone to conflicts. One of the most difficult aspects of CCB meetings and reviews is effectively managing conflicts and expectations among the CCB members and other stakeholders.

His specialties are IT Service Management, Business Process Reengineering, Cyber Resilience and Project Management. In these cases, an Emergency Change Advisory Board (eCAB) can be formed as a temporary subset of the routine CAB. The eCAB may include some or all individuals from the CAB, and this group will meet outside the normal schedule to review the necessary emergency change(s).

Creating a Change Control Board

CM provides an orderly way to facilitate change, based on a documented requirements baseline, and utilizing best practices in the change management process. This is intended to ensure that expectations are fully understood and realized in an efficient manner, including proper consideration of all potential impacts on customers and resources. CM is a necessary and critical process to assure an orderly and stable evolution of any Architectural Description and also to ensure that the DoDAF remains current in the face of evolving methods and techniques of Architectural Description creation and management. The last best practice for conducting effective CCB meetings and reviews is to evaluate and improve the CCB performance.

Without these components, companies will fall behind competitors who make changes quickly and safely. For example, an external CCB comprising users, developers and marketing people is formed to deal with changes that will impact the customer. An internal CCB comprising developers and technical managers is formed to deal with changes in design approaches that will not be visible to the customer or impact costs and delivery dates. Change Control Board (CCB) or Configuration Control Board (CCB), is a group of individuals within a project team or an organization for change control. CCB makes decisions as to when and if any particular changes are to be made in regards to a software product or system. Usually, if top leaders or C-suite executives sit in the CAB, then it has highest authority.

Quality and Systems Assurance Managers

Using appropriate tools and techniques can significantly increase the effectiveness and efficiency of CCB meetings and reviews. CM software, for example, automates and simplifies the CM tasks, such as creating, storing, tracking, and reporting change requests and CIs. It also enables collaboration between CCB members and other stakeholders, as well as providing audit trails and security features. Online platforms are another beneficial tool which allow CCB members to conduct meetings and reviews remotely with video conferencing, screen sharing, chat, and file sharing features. Additionally, decision-making techniques can help analyze, compare, and choose among different options for change requests. These techniques include criteria-based evaluation, multi-voting, and consensus – each requiring active participation from CCB members.

TWGs provide the subject-matter expertise necessary to ensure that documents, the DM2, and other products under configuration control of the CCB are maintained in a responsible manner. TWGs, when tasked by the CCB, provide detailed and comprehensive technical review of proposed changes and recommendations to the CCB on action(s) to be taken that result from recommended changes. A Change Control Board (CCB), also known as the configuration control board, is a group of individuals, mostly found in software-related projects. The group is responsible for recommending or making decisions on requested changes to baselined work. A structured and consistent process for CCB meetings and reviews can help streamline the workflow and reduce the risk of errors and inconsistencies. By following such a process, changes can be managed in a timely, transparent, and traceable manner.

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Before you start any CCB meeting or review, make sure that everyone involved knows their roles and responsibilities. The CCB typically consists of a chairperson, a secretary, and representatives from various functional areas, such as engineering, testing, quality, customer, and management. The representatives review the change requests, provide feedback, and vote on the approval or rejection of the changes. Clarifying the roles and responsibilities of each CCB member helps to avoid confusion, duplication, and delays.

A change request is a formal document that describes the proposed change, its rationale, its impact, its priority, and its dependencies. Supporting documents may include technical specifications, design drawings, test results, risk assessments, cost estimates, and customer feedback. Preparing these documents ahead of time ensures that the CCB has all the information it needs to evaluate the change request and make an informed decision.

Manage conflicts and expectations

Both permanent members of the CCB and members of all technical working groups are notified about all CCB meetings and all scheduled TWG sessions, as are the Combatant Commands and Defense Agencies.

The organization’s change management policy will define the CAB’s constitution and its scope, which can include anything from proposals and deployments to changes to roles and documentation. Organizations may choose to have a single CCB handling change requests across ccb configuration control board multiple projects. A low-level CCB could handle lower priority change requests, for instance non-customer-facing features or changes with low/no cost impact. A higher-level CCB could tackle major change requests that have significant impact on costs or customer.

What is a Change Control Board?

The CAB must also look for conflicting requests—these cases in particular require CAB members to maintain holistic, business-outcomes views that don’t favor the particular team or individual seeking the change. The Change Control Board and Change Advisory Board share a similar focus of reviewing and making decisions for change requests, though their scopes vary widely. Regardless of differences, the structure for both change bodies must be clear, effective, and efficient.

• His passion is partnering with organizations around the world through training, development, adaptation, streamlining and benchmarking their strategic and operational policies and processes in line with best practice frameworks and international standards.
• DM2 change requests (action items) can be raised by any of the working group members or flow down from the CCB.
• These techniques include criteria-based evaluation, multi-voting, and consensus – each requiring active participation from CCB members.
• A configuration control board (CCB) is a group of stakeholders that reviews and approves proposed changes to the CIs, ensuring that they are aligned with the project objectives, requirements, and standards.
• Upon, approval by the CCB, the new DM2 is published along with a record of changes from last baseline and a new working copy is setup.
• Online platforms are another beneficial tool which allow CCB members to conduct meetings and reviews remotely with video conferencing, screen sharing, chat, and file sharing features.

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Configuration Control Board

This includes measuring and monitoring how well the CCB meets its goals, objectives, and expectations, as well as identifying and implementing actions to enhance the CCB processes, practices, and outcomes. Evaluating and improving the CCB performance can help you ensure that it meets its purpose and adds value to the CM process. At every meeting, the Change Advisory Board reviews requested changes using a standard evaluation framework. That framework should consider all dimensions of the change, including service and technical components, business and customer alignment, and compliance and risk.