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The Best Nonprofit Accounting Software Solution

location tracking

That’s why we’re offering a new integration to help fundraisers simplify their fundraising and accounting work with QuickBooks Online. Get a glimpse of how Keela’s donor management system can help you develop better relationships, retain donors and raise more for your cause. I found tips for nonprofit organization very helpful as I just volunteered to do books for a temple and there are lots of questions. Also, Advanced integrates with Excel , which allows you to easily send data back and forth between QuickBooks and Excel.

Get matched with a QuickBooks-certified bookkeeper who understands nonprofits and keeps your books up to date. Instantly create reports as needed to keep stakeholders in the loop, or to prepare for the annual IRS filing. Import transactions from apps like Fundly or DonorPerfect to QuickBooks easily so all your data is in one place.

Focus on your mission. Let us handle the reporting

Expenses can be made billable if you want to include the expense in a future invoice. Working with a remote bookkeeping service will still provide you with all the value you could get from an in-office bookkeeper but at a fraction of the cost. Outsourcing your bookkeeping is more affordable than you would think. We save you money the moment you hire us by cutting out the expensive cost of hiring an in-house CFO.

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There are several ways to track restricted net assets (i.e. donations that come with donor stipulations). The “class tracking” feature in QBO is often the easiest, most accurate method. It’s easy to get lost in which section controls which functions and features. Other users find the system a bit slow, especially when they’re processing a large number of invoices. Several customers complain the customer service is disorganized. The most common praise about the software becomes immediately apparent when you start reading reviews of QuickBooks Online.

ways the new QuickBooks Online integration saves you time and headaches:

He brings his expertise to Fit Small Business’s accounting content. The two statements are very difficult to reconcile without going through each grant individually, and breaking out the activity. Set up “rules” in QuickBooks Online to automatically categorize transactions from your bank feed. Learning how the system works might take some time, but the extensive knowledge base can help you understand the product’s full functionality. Another perk is the ability to send payable invoices to clients they can pay in a few clicks.

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Created by a certified CPA with 20+ years in the nonprofit space, Quickbooks Made Easy for Nonprofits is your partner in getting industry-specific Quickbooks education. Best for nonprofits in need of a comprehensive CRM solution. Best for nonprofits in need of a comprehensive CRM solution.Best for nonprofits in need of a comprehensive CRM solution.

Year Nonprofit Tech Support

However, we don’t recommend this product for businesses that have heavy inventory tracking and management as they might find the software somewhat limiting for their advanced needs. It’s also not suitable for budget-minded businesses as QuickBooks pricing plans are not the most affordable. The app offers an easy way to track money coming in and out. QuickBooks lets you sync all your financial accounts into one place. You’ll see how much money is leaving your account in the form of expenses and how much money is coming in as income. You’ll need the QuickBooks Plus plan if you’re selling physical products.

accounting software

As with other QuickBooks products, QuickBooks for Nonprofits requires users to enter transactions using familiar-looking forms (invoices, bills, checks, etc.). It makes it easier for employees and volunteers who are not accountants to assist your nonprofit with some bookkeeping. You and your volunteers can accept donations from a credit card, debit card, bank transfer, cash, or check. Your team can take and record donations right on their phone or mobile device.

Anywhere accessibility

One of the features that make QuickBooks Online stand out is its class and location tracking features. Unfortunately, you can only have one location per transaction. As such, you can’t record a single transaction that affects multiple program services. QuickBooks Online doesn’t recognize misspelled or undefined detail types.

If a service item could be used across multiple classes, then leave the class blank in the service item screen. You’ll have to assign the class as transactions are entered. We want to design our nonprofit chart of accounts based on Form 990 to make it easy to complete the return. Due to the pitfalls discussed above, I recommend tracking your grants outside of QBO. Some organizations use Excel or Gsheet spreadsheets, and some use grant tracking software like Bloomerang, FastFund, or Little Green Light. Some software integrates with QBO to reduce input and errors in your accounting system.

She is also a guide for the Profit First Professionals organization. In 2012, she started Pocket Protector Bookkeeping, a virtual bookkeeping and managerial accounting service for small businesses. QuickBooks does a lot of the work automatically, saving you and your volunteers precious time.

  • All feedback, positive or negative, helps us to improve the way we help small businesses.
  • There are a number of key features that are beneficial to nonprofits, such as invoicing, time tracking, and payroll.
  • It’s important to be able to do these tasks efficiently, and store records reliably.
  • Team permissions—Set custom user permissions to safeguard donor data.

If you only need to manage your donors and other contacts, this may be an affordable option for your nonprofit. Unfortunately, this plan is very limiting in how it syncs with QBO. Best for small to medium-sized churches in need of church-specific nonprofit software. Reports that may be beneficial to your nonprofit include contact lists, inventory lists and worksheets, open pledges, pledges and received payments, account lists, general ledgers, and more. In this post, we’ll cover what you can get from QuickBooks Online, as well as key integrations that you can use for your nonprofit.

Virtual desktop connections are protected via TLS with a minimum of 128 bit encryption and authentication. Access to each QuickBooks company file is controlled at multiple layers including file access permissions. Access is locked out after multiple failed login attempts for the same user. Security features, functionality and access are subject to change without notice as deemed necessary by Right Networks.


You can use transaction statements as pledge or donor reports and a lot of nonprofit organizations choose to run these statements every quarter or on an annual basis. You have the ability to create a single transaction statement or an entire batch of statements. The best way to create one of these statements for a single donor is to generate it in the Customer Center (at this point you may have changed the Customer terminology to reflect “Donor Center”). To generate and then email a statement batch, go to Customers/Statements and choose type “Transaction Statement”. QuickBooks Online for nonprofits is a convenient and affordable way to get accounting software for your nonprofit organization.


When paired with Raiser’s Edge NXT, Blackbaud’s donor management solution, you have fully functioning enterprise resource planning for your nonprofit. Unlike QuickBooks, Aplos was explicitly designed for nonprofits. As a result, it is especially suited for churches and small nonprofit organizations. It’s easy to start with a smaller QuickBooks product and convert to a more robust product as your nonprofit grows. This helps you better budget your nonprofit’s technology dollars.

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how to calculate overtime pay Online comes with dozens of reporting options for financial statements and management purposes. Did you know you can store your bank statement and credit card statements, loan documents, or other balance sheet account statements in QuickBooks Online? In this tutorial, we show you how to save your account statements in QuickBooks Online for audit and data loss prevention reasons. If your organization operates in multiple locations and you’re conducting different programs to raise money, then you can use QuickBooks Online’s class and location tracking. This feature allows you to track which among your locations makes the most money and which activity by fund and program is the most effective.

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